PROCEDURE FOR THE ESTABLISHMENT, ALTERATION, AND ABANDONMENT OF COUNTY ROADS
The procedure for the establishment, alteration, or abandonment of a county road, public right-of-way, or street under the County’s jurisdiction is set out in Montana statutes, MCA 7-14-2601 through 2617. Establishment means creation of a new public road right-of-way; alteration means change, move, or relocate the right-of-way easement, abandonment means end of use of the right-of-way easement with no intention to reclaim or use again; it is sometimes called vacation. Missoula County offers the following steps to assist landowners in providing sufficient information to request the establishment, alteration, or abandonment of a county road or street:
1. A petition form requesting the establishment, alteration, or abandonment can be downloaded using the link at the top of this page. Alternately a blank petition form can be obtained from the Missoula County Surveyors Office. The petition requires signatures of a minimum of 10 (ten) freeholders of the Missoula County road district. Since Missoula County is a single road district, the freeholders may own an interest in land anywhere in the County. Simply stated, a freeholder is a landowner. If more than 1 (one) sheet is necessary to assure that all affected landowners’ names and signatures are included with the petition, please make or request additional copies of the petition form.
2. The petition must set forth:
(a) the particular road or roads to be affected;
(b) the general route thereof (preferably shown on a map exhibit);
(c) the lands and owners affected;
(d) whether the owners who can be found consent thereto;
(e) where consent is not given, the probable cost of the right-of-way;
(f) the necessity for and advantage of the petitioned action.
3. Prior to obtaining the necessary signatures, it is recommended the petitioner(s) have the Missoula County Surveyors Office review the petition for accuracy of the road description and any map exhibit. This review is to assure that all parties understand the location and extent to which the road will be affected.
4. The County may not alter or abandon a county right-of-way used to access private land if the access benefits two or more landowners unless all of the landowners agree to the petition. The petition should include signatures of all owners of land accessed by the road, granting their consent to the alteration or abandonment. When granting consent, all affected property owners must be listed and sign (e.g. both husband and wife). Trusts must have all members sign or provide trust documents that allow one member to sign on behalf of the trust. Businesses must provide documentation the signing party is authorized to sign on behalf of the business.
5. When these requirements have been carried out, the completed petition needs to be delivered by the petitioner(s) along with a non-refundable $300.00 fee, to the Missoula County Clerk and Recorders Office who will process and verify the contents of the petition. This required fee is for the carrying out the necessary administration and public notice costs associated with the processing of the petition.
6. A public hearing will be commenced before the Board of County Commissioners within 30 days of submission of the completed petition. Notice of the hearing is given by publishing it in the public notice section of the newspaper twice prior to the hearing, with at least six days separating each publication. Additionally, all owners of the land abutting the road or street, as listed on the last county assessment roll, are given notice of the public hearing by mail.
7. At the opening of the public hearing, the Board of County Commissioners will listen to comments regarding the petition. After hearing comments, the County Commissioners will arrange for an on-site investigation of the area affected by the petition. Road viewers are appointed, being one member of the Board of County Commissioners and a member of the Missoula County Department of Public Works, whom shall investigate the feasibility, desirability, and cost of the proposed action and determine the merits or demerits of the petition. A date and time will also be established for continuance of the public hearing after completion of the investigation.
8. At the second session of the public hearing, the road viewers will report their findings. After listening to the report and any further comments, the Board of County Commissioners may then make their decision.
9. Within 10 days of making their decision, the Board of County Commissioners shall cause notice of its decision to be sent by certified mail to all owners of land abutting on the road or street affected by the petition.